Purchase-to-Pay (P2P)

How do documents become decisions within the Purchase-to-Pay function?

DataServ can transform documents that are an essential part of your business into decisions that maximize your productivity and streamline your purchase-to-pay process.

In today’s complex AP environment, these documents originate from many sources in many forms for a complete transaction cycle. For example, once you place an order with any vendor, the goods are shipped, receiving documents such as a bill of lading or pick ticket are provided, the vendor invoice is received and processed and payment is made. At any stage of the cycle, various employees may need to use the related documents to effectively perform their duties.

These documents can originate from any source and in any format; you still have to manage them all. Whether you are dealing with EDI or completely paper-based processing, DataServ can automate the process. In today’s brutal economy, you need the maximum flexibility from all of your processes. Because it is Software as a Service, DataServ adapts to your constantly changing needs and automatically scales up or down as your needs change.

Through a partnership with DataServ, you can quickly transform the documents and information from these transactions into decisions that positively impact your business. DataServ’s On-DemandTM Capabilities range from digital mail room and payables processing to purchase order/invoice automation and approval authorizations. Our capabilities harness the power of DataServ’s Document-centricTM workflow and process automation technologies as well as our selective outsourcing services to enhance your performance from purchase-to-pay.

Understanding Your Challenges... It’s Not Just Technology

DataServ does more than implement technology to improve your purchase-to-pay process. DataServ seeks to understand the intricacies of your business process and then tailors our solution to address your unique needs without the high cost of customization.

Our broad experience and deep expertise in Finance and Administration provides a unique perspective and best practices for your business process improvement and document management objectives.

Increase Productivity… While Reducing Cost

We tailor DataServ On-DemandTM solutions to integrate with your process at any point of the transaction cycle. Our “turnkey” capabilities allow you to address your specific challenges by selecting which part of the process to focus on. For example, we have found that by automating our clients’ AP processing, staff efficiency has improved by more than 30% using DataServ’s On-DemandTM image-enabled workflow solutions.

DataServ Can Do That

Most P2P professionals agree that the volume of transactions and resulting documents can be overwhelming. For example, a distribution company typically orders small quantities of hundreds or thousands of products under purchase orders. Given the tight margins in the business, it was difficult for the company to manage the volume of invoices, data entry and matching processes without sacrificing high value tasks such as vendor relationship activities. By capturing all of the documents and data associated with the purchase-to-pay cycle, DataServ eliminated 75% of the manual invoice processing and improved the visibility and effectiveness of the payment process which allowed the client to reduce staff, achieve more and larger discounts and manage working capital more effectively. This is one example of a number of DataServ On-DemandTM solutions available to transform your documents into decisions within the purchase-to-pay cycle.